This Privacy Statement sets out how I use and protect any information that you give me. It applies to data shared electronically, stored in my computer system or in hard copy.
The personal data, in any format, that I collect, and hold is important to me and is handled in accordance with this Statement. I am committed to ensuring that your privacy is protected. Where I ask you to provide information by which you can be identified when using my services, you can be assured that it will only be used in accordance with this Privacy Statement. I will always explain clearly what data I am collecting about you and why. I will only collect data I need to assist you and to keep you informed of potential opportunities.
I provide procurement and tendering consultancy services to a broad client base comprising public and private sector clients. I do not share or sell clients’ details with other organisations or individuals for marketing or any other purposes. Clients’ information is used only in connection with the assignment/s with which I am helping them and disclosed.
What I collect
I may collect all or some of the following information in connection with the services I provide:
- Name, address and business address
- Email address
- Telephone number/s
- Tendering portal passwords and usernames
- Business accounts and financial information
- Insurance documentation
- Policies and procedures
- Company registration number
- Duns number
- Qualifications and accreditations
How this information is collected
I collect all or some of this information when:
- Assisting with the completion of a tender
- Assisting with the development of a business
- Assisting with a business’s procurement activities
- Accepting business cards
- Processing potential client enquiries
Why do I collect this information?
I require this information to understand your business, to provide you with a quality service and to:
- Respond to your enquiries
- Inform you of potential opportunities and/or events
- Inform you of legislative changes
- Inform you of any news applicable to your business
- Inform you of any changes to the services I provide
- Assist you with the completion of a tender
- Help you to develop your business
- Assist you with your procurement activities
- Assist you with registration on procurement portals
My lawful basis for processing your information
I will only use your information where one of the following applies:
- You have given me your consent to include this information in an assignment with which I am helping you (eg: completion of a tender)
- It is necessary for performing a contract I have with you
- For my own legitimate interests provided your rights do not override these interests, for example:
- Fraud prevention
- Sending appropriate communications to you
- Monitoring and improving my services
- Managing the data I hold
- I need to comply with a legal obligation
Recipients with whom I may share your data
- Commissioning organisations whose tender/quotation you are completing
- Procurement portals when registering your organisation
- With your specific consent, other clients/organisations
- With your specific consent, Invitees to an event
Your rights in controlling your information
You can ask me to make changes in how your data is handled and I will respond promptly should a request be made. You have the following rights over the personal data about you that I am holding and processing:
Right to be informed: This Statement provides you with information in relation to how your data is processed. This ensures that I am transparent about what I will do with the information you supply to me.
Right of access. You may request details of personal information which I hold about you under the Data Protection Act 2018 and the General Data Protection Regulation. This is called a Subject Access Request.
Right to request information held is accurate and how to update it: If you believe that any information I am holding on you is incorrect or incomplete, please email me at email@example.com and I will respond as quickly as possible.
Right to erasure: In certain circumstances, you may ask me to delete information about you and stop processing or publishing it (often called the Right to be Forgotten).
Right to object to the processing that is likely to cause you damage or distress: Where you challenge the accuracy or lawful processing of your information, I will consider this.
Right to receive an electronic copy of any information you have consented to me holding known as data portability: You can ask me to provide the personal data that I hold about you, securely and in a machine-readable format, so it can be moved, copied or transferred to be used across different services or for you to give to another organisation.
Right to object. I will ensure that I have the right consents in place for sending you information. You can contact me and ask me to stop sending you emails/notifications at any time by emailing me at firstname.lastname@example.org.
Rights related to automated decision making: If there is additional profiling based on the information I hold, then you can object to me making decisions about you based on such processing.
How long I hold your Information
Given the nature of my services, I will keep your information on file to assist with future assignments. If you wish me to no longer hold your information upon receipt of this statement or upon completion of an assignment, please email me at email@example.com and I will securely delete all records and information relating to your organisation. If you would like me to cease advising you of potential opportunities, events or providing you with general updates, please email me at firstname.lastname@example.org.
Where your information is stored
Your information is stored securely in the UK, however it may be stored or processed in any country from which I may temporarily be working.
Keeping your information secure
To prevent unauthorised access or disclosure, I have in place suitable physical and electronic procedures to safeguard and secure the information I hold about your business. Should I at any time take on either permanent or temporary employees, they will be trained to ensure that they comply with my data security procedures.
I also have in place a security system which will block and hold messages that contain viruses and malware, spam messages or other inappropriate content.
Unfortunately, no data transmission or storage system is completely secure. If you feel that the security of your information has been compromised, please contact me immediately. If such a disclosure does occur, I will contact you as soon as possible to explain what has happened and take all steps required of me to meet my obligations under the relevant legislation.
Links to other websites
My website contains links to other websites of interest. However, once you have used these links to leave my site, you should note that I do not have any control over that other website. Therefore, I cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and those sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
If you wish to make a complaint about how I have processed your personal information, and I cannot resolve it, then you have the right to lodge a complaint to the Information Commissioner: The Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF www.ico.gov.uk
Notification of Changes
I will keep this Statement under regular review and will update this page. You should check this page from time to time to ensure that you are aware of any changes.
Privacy Statement last reviewed 18 May 2018
Date for Review: 17 May 2019