info@elizabeth-callard.co.uk
The importance of pre-tender preparation and team working
Date: 5th October 2018
|
Posted by:

Many of my clients struggle to get the support of colleagues when responding to tenders.  Of course, one person needs to lead on the tender, but its outcome can have a positive, or detrimental, effect on everyone within the business.  Jobs may even depend upon it, so it is in everyone’s interests to contribute their skills and knowledge to the preparation and completion of the tender.

Prior to and during a tender exercise teams MUST collaborate.  The person managing the tender needs to ensure colleagues understand what is needed from them, and they need to submit full information within the deadline set by the tender manager.

It is often overlooked that tenders must be supported by compelling evidence.  Suppliers say: ‘we will’, Buyers will respond: ‘prove it’.

Some of the best, and most successful tenders I’ve worked on with clients are those where the business has sought ‘introduction to tender’ training for key members of staff prior to the publication of a tender. This has ensured a team approach where everyone understands the process and their roles in ensuring its success. It is also a valuable means of identifying evidence and the supporting documentation likely to be required to ensure a tender’s compliance.   This benefits everyone, when the tender is published, it’s not such a ‘rabbit in the headlights’ moment, and much of the evidence gathering has already been completed, or at least begun.  And, most importantly, everyone’s buy-in has already been secured which is far more likely to result in the tender’s success.

As a buyer, when evaluating tenders, it is immediately apparent where a team approach has been adopted by a business.  There is an overall professionalism and consistency, and the responses to technical/quality questions are far more compelling and cohesive, thus attracting higher scores.

If you know that a tender is imminent, please start to prepare.  Identify all those within the business who may have something to contribute and, working as a team, get together to ensure that everyone understands the process.  Explain the potential impact on the future of the business and why their input is important.  Most importantly, identify and start gathering the evidence which will make your tender credible and far more likely to succeed.

 

Read more
Quality Management System for SMEs
Date: 28th June 2017
|
Posted by:

What is SQMAS?

SQMAS (Supplier Quality Management Audit Scheme) is a Quality Management System Standard designed specifically for SME’s and the voluntary sector.

This was developed as a direct result of a demand in the market place for a Quality Management System (QMS) relevant to SME’s which is simpler to implement and not as expensive as ISO 9001.

Until  now the principle  way for  companies to  demonstrate that they have a QMS was to implement ISO 9001 which in many cases is  not suitable, particularly for the smaller businesses and has often  put them  off from  tendering for work.

In October 2014 SQMAS was officially launched under SQMAS Limited to offer a more suitable, affordable alternative.

To find out more about SQMAS, check out the website: www.SQMAS.com

or call 0845 0945303 / email enquiries@sqmas.com

Read more
Make sure buyers can find your profile on tendering portals
Date: 27th June 2017
|
Posted by:

On certain tendering portals, eg: Sell2Wales, it’s important that you have selected ‘Public’ on your Supplier Finder Profile, if it is still set at ‘Private’, buyers will not be able to see your profile and will not be able to include you in any Request for Quotation Exercises.

Read more